Mint Analysis Ltd. ('M.INT') delivers Human Capital Reputation Risk consulting services. Candidates undergoing Due Diligence or pre-employment screening are encouraged to read the below information to understand M.INT's practices and policies in relation to their personal data.
Who does this Privacy Policy apply to and what does it include?
This Privacy Policy is made available to candidates undergoing pre-employment screening.
We value your trust and commit ourselves to taking all reasonable precautions to protect your personal data. This Privacy Policy outlines our responsibilities in treating your personal data securely and with respect; including, what personal data we collect and why, how we process it, and the security measures we implement to keep it safe.
What is the lawful basis for processing my personal data?
Your (prospective) employer determines the lawful basis for processing your personal data. This will be either Consent or Legitimate Interest.
In relation to your background check, your (prospective) employer is the Data Controller of your personal data. M.INT is the Data Processor of your personal data.
Under the General Data Protection Regulation (GDPR), the Data Controller is responsible for determining the lawful basis for processing your personal data. As the Data Processor, M.INT operates solely under the direction of its clients and processes your personal data in accordance with your (prospective) employer's instructions - so long as these are legal and proportionate.
Do you collect consent?
We may request your consent where required by your (prospective) employer or other authorised bodies.
M.INT may request your explicit and informed consent to facilitate the completion of any requested background checks. You have the right to revoke your consent at any time; however, please note that this consent may not necessarily impact your (prospective) employer's lawful basis for processing personal data.
What are my (prospective) employer's Legitimate Interests in processing my personal data?
Legitimate Interests can vary, however, they must meet certain stringent criteria.
While these are ultimately determined by your (prospective) employer, their Legitimate Interests in requesting that M.INT process your personal data may include their commitment to screening their (prospective) personnel against instances of potential fraud, security, or reputation risk in order to effectively protect their brand, staff, and clients.
How does the process work?
Our screening processes are simple, secure, and fast.
Where applicable, you will be contacted by your (prospective) employer by email with relevant instructions on how to submit all required information. Upon completion of the check (typically within 5-7 business days), M.INT will communicate the results of its checks to your (prospective) employer.
M.INT does not hold any decision-making authority over your candidacy or eligibility. Any decisions regarding your candidacy rest solely with your (prospective) employer.
Do you operate any automated decision-making?
No.
Why do you collect personal data?
We may collect your personal data in order to perform the Due Diligence checks requested by your (prospective) employer.
What personal data do you collect?
We collect your personal data as outlined below.
M.INT may also collect personal data associated with your person in the course of its screening processes, limited to publicly available online information.
Is my personal data secure and treated responsibly?
Yes.
M.INT protects your personal data from breach, disclosure, loss, misuse, or unauthorised access by implementing all such organisational and technical security procedures as are required to maintain the confidentiality and security of all personal data processed.
Do you use or share personal data for any reason other than the purpose of my background check?
No.
M.INT does not use any of your personal data for any purpose other than the fulfillment of its contractual obligations.
How long is my personal data kept?
Your (prospective) employer controls how long M.INT retains your personal data.
Unless otherwise instructed, M.INT deletes your personal data within no more than 3 years after the completion of your check. M.INT may retain your name and check results for essential business and/or record-keeping purposes.
How can I exercise my rights as a Data Subject?
In respect to your rights as a Data Subject, you are encouraged to contact your (prospective) employer.
Under UK and European Data Protection legislation, you have certain rights regarding your personal data. Should you wish to exercise your rights, you are advised to direct your inquiry to a relevant point of contact at your (prospective) employer.
For any further questions, please email support@mintanalysis.co.uk.